Do you have an interest in teaching?  Want to share you records knowledge with your peers and new people to our profession?   

Both the San Diego Regional Training Center and the Contra Costa LETC are looking for interested and motivated individuals. Contact Joe Surges if you are interested.


CLEARS, Inc. is a not-for-profit professional organization dedicated to providing training in the technical and legal aspects of law enforcement records. CLEARS, Inc. provides networking capabilities to its members and associates who are comprised from more than 500 law enforcement and other criminal justice agencies within California.

The mission of CLEARS, Inc. is to develop to its maximum potential and to become a complete resource to its members.

Being proactive and using today's technology in the current law enforcement arena,  records personnel  are kept up-to-date with announcements from all Chapters, provided upcoming training dates, keeping agencies aware of changes in legislation, providing membership information and documents for downloading.  The governing Board and Committee positions are explained that any active CLEARS, Inc. member may pursue for career enhancement, as well as job announcements.   By staying in communication with your Records colleagues statewide, lots of changes that can impact the future for civilians in law enforcement will be noticed.  Salary surveys, training requests and seminar training information will also be found here.  All of these areas are key for participation and allowing the state to compile thorough documentation for helping to increase the overall equality of today's Records Managers in the "Information Age."


Pink Patch Program



CLEARS State Challenge Coin

CLEARS State Challenge Coin - Makes a great gift for anyone in Records and those who support Records... Only $5.00 each. Contact Northern Chapter President for ordering.

 CLEARS Corporate Sponsors 

HOORAY !!  The Flag has been found and will be present at the upcoming Seminar!!

The following forms are for your use during regular agency business. They are in MSWord format to enable you to place your agency header information. More forms will be added as they are received.

Identity Theft File Waiver         Identity Theft File Consent Doc.

Are you a manager that needs a one stop shop for all the links you'll ever need in one place?  We think so.  The Records Managers of tomorrow need to know all the places to research key organizations and information.  We are compiling a host of key links just for you.  But we could use your help.  Contact us and let us know what links you use frequently to help make your job efficient.

As in any organization, preserving the past to help us build a better future means keeping good records. For years we have tried to maintain records to be passed down through the generations of Boards, and (finally) we have tools to keep this information handy at all times. So, here is some important history about CLEARS. 

If you can assist with missing names, places, etc. just email the This email address is being protected from spambots. You need JavaScript enabled to view it..

Year Seminar Site State President Seminar Director Region/Chapter
2018 San Diego Cathy Osgan Jacquelyn Morales Region III
2017 Pismo Beach Cathy Osgan Victoria O'Keefe Region II
2016 Reno, NV Cathy Osgan Kati Porter Region I
2015 Coronado Cathy Osgan Danita Robertson Region III
2014 Ventura Joseph Surges Jennifer Chastain Region II
2013 Monterey Joseph Surges  Bunny Blevins Region I
2012 Anaheim Lisa Lorton  Cathy Osgan Region III
2011  Ventura  Lisa Lorton  Lisa Davis Region II
2010 Monterey  Joseph Surges  Kathy Moon Region I
2009 Ontario  Joseph Surges  Roz Vinson Region III
2008 Burlingame  Lisa Lorton  Bunny Blevins Region II
2007  Monterey  Lisa Lorton  Kathy Moon Region I
2006  Anaheim  Lisa Lorton  Delphine Smith Region III
2005  San Luis Obispo  Kathy Moon  Karen Thomas Region II
2004  Monterey  Kathy Moon  Joseph Surges Region I 
2003  Ontario  Kathy Moon  Anita Barrett Region III
2002  Fresno  Bunny Blevins  Harriet Tracy Region II
2001  Squaw Valley  Bunny Blevins  Kathy Moon Region I
2000  San Diego  Bunny Blevins  Delphine Smith Border
1999  Ventura  Sharon Walters  Karen Thomas Central Coast
1998  Palm Springs  Joanne Hopkins   Elaine Sanchez Inland
1997  Sacramento  Joanne Hopkins   Debbie Fallehy Northern
1996  Visalia  Nancy Thrasher   Betty Williams Central
1995  Costa Mesa Julie Larson  Helen Segletes Southern
1994 Redding Bettie Williams  Bob Wood Superior
1993  San Diego  Gail Adamo   Cathy Balzum Border
1992  Birlingame  Jimmie Sanders   Sharon Holbrook Northern
1991  Ventura  Billie Bohanan   Mary Myatt Central Coast
1990  Visalia       
1989 Ontario Joan Melton    Southern
1988  Redding       
1987  San Diego Frank Patino   Sue Roos Border
1986  Sacramento  Carol Mosconi     
1985  Ventura  Patti Wilhelm   Melinda Cabral Central Coast
1984  Fresno  Barry Kalar   Pat Patterson Central
1983  San Diego  Fred Prebble   Shelia Tavin Border
1982  Sacramento  Bill Tipton    Northern
1981  Santa Barbara  Lee Blevins     
1980  San Diego       
1979 Sacramento       
1978  San Luis Obispo      
1977  Anaheim  Margaret Russell  Sgt. Dick Tasker Southern 
1976  Carmel       
1975  Santa Barbara       

If you are interested in being a corporate sponsor, the following
documents are available for downloading.

2017 Corporate Sponsorship Introduction Letter & Application (pdf)

Corporate Sponsorship Web Link Request (pdf)



 CLEARS State Executive Board would like to thank the following for supporting CLEARS through their Corporate Sponsorship.


Mark43 is redefining industry standards in law enforcement software with Cobalt, an integrated Records Management System (RMS) and Computer Aided Dispatch (CAD) platform. The configurable interface, dynamic & robust search functionality, and intuitive user-friendly design bring data collection firmly into the 21st century, keeping departments two steps ahead of crime. Reporting, case management, and analysis have never been quicker or easier. All while maintaining CJIS compliance and taking advantage of the superior speed, reliability, and data security of the AWS cloud. Departments across the country trust Cobalt to save their officers time, money, and headaches.

Sun Ridge Systems develops and markets public safety software used by law enforcement agencies for Computer-aided Dispatch (CAD), Records Management (RMS), Mobile Computing, Jail Management, GPS Mapping, and Property Management. Our base CAD and records system now has more than 25 years of continual development, daily use, and enhancements behind it. 
LexisNexis® Risk Solutions helps law enforcement agencies address the challenge of protecting their communities with fewer resources through our powerful suite of law enforcement solutions, LexisNexis® Coplogic™ Solutions.  Realize significant time savings while reducing costs; expand services to your community; and improve officer and public safety with LexisNexis Coplogic Solutions.
Net Transcripts provides Web-based Transcription Services to hundreds of Law Enforcement and Criminal Justice agencies across the nation. No one processes more Law Enforcement and Legal transcription nationwide than Net Transcripts. In fact, it’s all that we do. Our personnel are highly skilled in the language, nuances and procedures necessary for fast, accurate and secure Law Enforcement and Criminal Justice transcription.
Level II, Inc. has provided America’s public safety community with mission-critical, interactive computer systems since 1979. Magus - Secure Digital Communication Networks; The Journal - Intelligent Archives; CAD System - Computer Aided Dispatching, with Adjuncts (Geographic Information Systems, Automatic Vehicle Location); MDC Support - Wireless Field Unit Communications.
Microfilm Conversioin & Scanning - Trust BMI Imaging with your microfilm and microfiche scanning requirements. Our experience in microfilm and microfiche conversion is unmatched. Document Conversion & Imaging - Speed, accuracy and cutting edge technology describe the BMI document conversion process. BMI's document imaging services can handle virtually any type of paper, including patient records, invoices, HR documents, books, engineering maps and building plans. Document Management Solutions - BMI's document management solutions enable organizations to electronically store, organize, and manage all kinds of information, and get instant, security-controlled access via Microsoft Windows and/or standard web browsers. 
For over 60 years, Corodata has been providing quality services to California businesses. Family-owned and operated since 1947, Corodata is the largest independent records management company in California with world class facilities serving San Francisco, San Diego, San Jose, Los Angeles, Orange County & Inland Empire. Today the company manages millions of record storage containers. At a time of large consolidation in the Records Management Industry by international conglomerates, Corodata stands out for providing premium, cost effective services, with a local touch. Learn More
ECS Imaging, Inc. specializes in turn-key document management solutions and have installed more than 150 Laserfiche systems. Ranging from stand-alones, to complex networks with high volume and sensitive data, ECS Imaging, Inc. prides itself on providing services as for each unique situation. We are committed to each task and give it the attention it needs to meet all the requirements of your unique project. An experienced project manager will provide the organization and timeliness needed to coordinate the individuals involved. 
PRI Management Group - We work solely on public safety information management projects and nothing else.  Unlike other consulting firms “specializing in a variety of industries”, we’re experts in CAD/RMS, mobile computing and records management for public safety- not healthcare, energy, or manufacturing!  Through our technology implementations, vendor selections, project management and assessment services, PRI Management Group helps improve public safety by managing information better.  We focus on building sound records management and information sharing operations by implementing new or using existing technology, developing efficient business processes and ensuring the production of accurate data.   In a nutshell, we strongly support good government and work closely with you to achieve it.  See some of our projects here

TracNet is a California based Corporation, which has provided County Sheriff’s Offices and Municipal Law Enforcement agencies with effective and affordable automation solutions for the last 15 years. Our only business is to provide California Law enforcement agencies with automation solutions. We provide Records Management, Computer Aided Dispatch, Field Reporting, Imaging, Property Bar-coding, Regional Data Sharing, Jail Management, integration with CLETS, 911, and LiveScan. 

  Tyler Technologies - Public safety professionals rely on Tyler solutions to improve situational awareness and enhance productivity. Choosing the right tool for the job is important. It's even more important when it comes to public safety software because of what is at stake - whether it is the safety of private citizens, law enforcement officers, fire and rescue personnel, or school resource and security officers. Across the country police, sheriff's departments, tribal police, transit authority police, postal police departments, and fire and rescue agencies chose Tyler' public safety software solutions because they need the right tools for the job:  911 Dispatch, Corrections, Mobile eCitation and Records Management.
Since 1981, ADSi has been a software vendor suppluing public safety departments with effective and reliable software tools. ASDi has installed software in more than 100 departments all across the United States at the city, county, state and federal government levels.
Speak Write - For over a decade, SpeakWrite has delivered quality offsite transcription to clients nationwide. As such, we know the importance of timely and accurate transcriptions of your work. That's why our service is available around the clock and around the world. And to ensure accuracy and quality, every SpeakWrite transcript is processed by trained professionals located in the U.S. and Canada, without the use of voice recognition software. Best of all, you can dictate from anywhere and receive your completed work via email, 24 hours a day, 7 days a week, in about 3 hours - freeing up your in-house staff to focus on other matters. And, since you can dictate using a variety of methods, no special equipment or software is required; you can be signed up and dictating within minutes of your decision to do so.
Spillman Technologies has provided innovative and reliable public safety software to police departments, sheriff’s offices, dispatch centers, correctional facilities, and fire departments for over three decades. Whether you represent a large agency looking for an integrated, on-premises system or a small agency looking for a maintenance-free, scalable web-based solution, Spillman can provide you with the cutting-edge public safety technology needed and the world-class support to back it up.
ProPhoenix's all-inclusive site licensing philosophy provides all the core modules for an unlimited number of users. You choose what modules you will use and how through customizable role-based permissions. Engineered with a new level of integration not seen before, using browser-based technology your RMS is accessible from anywhere, anytime. With a single point of entry, your officers and department personnel will not waste time entering the same information over and over; enter the information once and it automatically filters to multiple points throughout the software. ProPhoenix’s Law RMS is designed to allow your agency to go virtually paperless.
Complete Paperless Solutions is a Laserfiche Authorized Reseller providing the "Best Fit" solution for your Content Records Management System. CPS works tirelessly to ensure customers have the best tools to suit their business needs including Laserfiche, unique Digital Pen technology and the iPad or Android solutions for mobile Data Capture. CPS provides solutions that can save time and money.
 No Copper Sponsors at this time.  

Joe Surges, State Legislative Representative

Legislation has a direct effect on the jobs we perform daily in law enforcement. It is important to keep yourself aware of these changes. To learn more, our CLEARS Legislative Representative is working hard to keep the members of our organization on top of the daily events.

But that's not all our legislative teams can do. A single letter of recommendation to the CLEARS State Executive Board recommending legislation changes in any area of law enforcement records can make a difference for everyone.  Your effort in taking a moment to draft a letter and participating in the efforts to change help legislators could have a positive impact in the future development of your position or the future records personnel in California.  Be sure to contact your Chapter legislation representatives or the State CLEARS Legislative Representative today.


Nick Warner, CLEARS LobbyistWarner, Pank, Salzillo and Sanchez, LLC

Hired by CLEARS in 2002 to track issues relating to law enforcement records issues as well as other issues that directly affect records personnel, Warner, Pank, Salzillo and Sanchez, LLC effectively influences public policy for the spectrum of public sector issues. Specializing in law enforcement and public safety issues, the firm also effectively handles workers' compensation issues, juvenile justice, courts, law enforcement, labor-management, technology, financial abuse and privacy rights issues to name a few.

The firm also provides consulting services on ballot initiative campaigns and grant writing. Warner & Pank, LLC has and will continue to seek strategic alliances with other firms to ensure their clients always get the best guidance, the highest level access and the best results from their business with the State of California.



CLEARS Legislative Successes

CLEARS was successful in the Governor vetoing SB 1425 and AB 1987 which would have made big changes to the retirement benefits currently being received. In a letter to the State Senate, the Governor wrote...

"To the Members of the California State Senate:
   I am returning Senate Bill 1425 without my signature. The enactment of this bill is contingent upon the enactment of Assembly Bill (AB) 1987 (Ma). I am vetoting AB 1987 because it doesn not provide real pension reform. I am still hopeful that the Legislature will pass an acceptable bill that really addresses California's pension problem.  For this reason, I am unable to sign this bill." ~ 

CLEARS was legislatively successful in the vetoing of a bill that would have required agencies to report on how many untested rape kits were being maintained each year by agencies which would have placed a financial burden on local agencies...the Governor agreed. This bill had been supported by victim's rights groups but was opposed by law enforcement, led by CLEARS. LE would have supported this bill had funding been included with the proposal but it was represented as an unfunded mandate.

One of the primary goals of CLEARS is to promote the exchange of information and communication among its members and the law enforcement community as a whole. As the organization has grown over the years, so has the need for an effective vehicle to achieve that goal.

Since its inception in 1981, the California Police Recorder (CPR) magazine has grown from a small newsletter type publication into a professionally published quarterly magazine.

Our objective is to...

  • To produce an informative, professional publication on a quarterly basis;
  • To further the professional image of CLEARS and law enforcement records managers;
  • To further communication and information exchange between law enforcement agencies;
  • To strengthen the unity of the statewide CLEARS organization

CPR is staffed by managing editor(s), a publication committee and one representative from each Chapter.


Chapter Meetings and Chapter Board Members :
(click on each chapter web site for board member information)

Region I Region II Region III
Northern Chapter:
Every 3rd Thursday
Web Site
Central Chapter:
Every 2nd Friday
Web Site
Border Chapter:
Every 3rd Thursday
Web Site
Superior Chapter:
2nd Friday, every other month.
Web Site
Central Coast:
2nd Thursday, every other month
Web Site
Inland Chapter:
Every 3rd Wednesday
Web Site
    Southern Chapter:
Every other month on 2nd Wednesday
Web Site

It is the goal of the CLEARS organization to develop its maximum potential and to be a complete resource for its members.

The CLEARS Strategic Plan is comprised of three (3) initial goals:

  1. To enhance training
  2. To further internal organizational development
  3. To further external organizational development

The CLEARS Strategic Plan is intended as a catalyst to encourage planning and development by each Executive Board.  The time frame is not absolute; it allows flexibility for future boards to adapt the stated goals to the current needs of the organization.  With this strategic plan, as CLEARS moves forward with this focus, we will constantly measure our progress and evaluate outcomes to ensure we are meeting our goals.

The objectives for each goal are broad statements drawn from the needs and desires expressed by the membership.  This allows for the creativity and imagination of the organization in accomplishing the goal.  Each and every objective fulfilled is an important step toward the stated goal. 

It is intended that each new board assess the status of the plan, amend if appropriate and throughout its terms, report on its contribution toward fulfillment.  The assessment will be conducted by the last quarter of each year and any recommended changes will be assessed and then adopted by the first meeting of the following year.



To enhance the role of CLEARS as a source of training for its members


Expand the breadth of training to address the needs of the entire membership, from entry level through management, and include topics specifically related to records management, technology, and career development.




To expand the internal development of CLEARS as an organization


Increase membership at the chapter level to include all Criminal Justice agencies and retain members of long standing.  Encourage participation by becoming a valued resource.


Promote utilization and maintenance of the CLEARS Message Board as an educational resource for all members.


Bring awareness and promote use of new technology related to all aspects of records management and career development through chapter training, Annual Training and Technology Seminar, CLEARS State Web Site, individual Chapter Web Sites and California Police Recorder online publication




To expand the external development of the organization


Maintain a high level of public recognition and awareness of CLEARS, its members, and the goals and objectives of the organization.